February 23, 2015 - Work & Regular Session
Work Session Agenda
City of Elizabeth City Council
Monday, February 23, 2015 ~ 5:30 p.m.
City Council Chambers – 306 E. Colonial Avenue
1. Call Meeting to Order
2. Invocation
3. Pledge of Allegiance
4. Agenda Adjustments and Approval
5. Statement of Disclosure (To be read by City Clerk)
6. Presentation/Consideration – Authorization to Proceed with Pilot Program for Nexgrid AMI FAN System
7. Presentation/ Discussion – Pre-Budget Discussion of Fiscal Year 2015-2016 Budget
8. Committee Reports:
a) EC-PC Economic Development Commission: Mayor Pro Tem Hummer, Councilwoman Baker, Councilman Donnelly and Mayor Peel
b) Central Communications Advisory Board: Councilman Spence
c) Fireman’s Relief Fund Board: Councilman Brooks
d) NC Eastern Municipal Power Agency: City Manager Olson and Mayor Peel
e) Elizabeth City Downtown, Inc.: Councilman Donnelly
f) Elizabeth City Area Chamber of Commerce Board: Mayor Peel
g) Finance Committee: Mayor Pro Tem Hummer, Councilman Donnelly, Councilman Horton and Mayor Peel
h) Parks and Recreation Advisory Board: Councilman Horton
i) Elizabeth City/Pasquotank County Airport Authority: Councilman Stimatz
j) Storm Water Advisory Board: Councilman Stimatz, Councilman Donnelly and Councilman Brooks
k) Tourism Development Authority: Councilwoman Baker
9. Adjournment
Regular Session Agenda
City of Elizabeth City Council
Monday, February 23, 2015 ~ 7:00 p.m.
City Council Chambers – 306 E. Colonial Avenue
1. Call Meeting to Order
2. Invocation
3. Pledge of Allegiance
4. Agenda Adjustments and Approval
5. Statement of Disclosure (To be read by City Clerk)
6. Comments from the Public
7. Approval of Minutes:
a. City Council Regular Session of February 9, 2015
8. Consent Agenda: (City Manager Recommends Approval of all Items)
a. Recommendations from the Finance Committee:
i. Consideration – Authorization for the City Manager to execute Letter of Authorization with Power Services;
ii. Consideration – Acceptance of terms and conditions of the grant from the NC Governor’s Crime Commission in the amount of $25,000;
iii. Consideration – Authorization for the City Manager to enter into a construction contract with Barnhill Contracting Company in the amount of $552,215.25 for the construction of the greenway trail project, after approval of the construction contract by NCDOT;
iv. Consideration – Authorization to submit an application for funding to the Tourism Development Authority in the amount of $14,410 for replacement of benches at Mariners’ Wharf and Waterfront Parks and purchase of pole planters for downtown, in partnership with ECDI.
9. Public Hearings: (To begin at 7:30 p.m.)
a. Consideration - Hold a Public Hearing to receive comment regarding the City entering into a Sub-recipient Agreement with the Northeast Coalition to End Homelessness for use of the Hugh Cale Resource Center;
b. Consideration - Hold a Public Hearing to receive comment regarding the City entering into a Sub-recipient Agreement with Albemarle Hospital Foundation for use of the Hugh Cale Resource Center;
c. Consideration - Hold a Public Hearing to receive comment regarding the City entering into a Sub-recipient Agreement with River City CDC for use of the Hugh Cale Resource Center;
10. Regular Agenda:
a. Announcement by Mayor Peel – Call for Special Meeting on Tuesday, March 3, 2015 at 5:30 p.m. at Montero’s Restaurant to Hold a Closed Session as allowed by NCGS 143-318.11(a)(3) – (To consult with an attorney employed by the public body in order to preserve the attorney-client privilege)
b. Consideration – Adoption of FY 2015-2015 Budget Meetings Calendar
c. Consideration – Downtown Improvement Grant Application to Par 4 Properties, LLC
d. Consideration – Downtown Improvement Grant Application to Toyama Restaurant
11. Comments and Inquiries on Non-Agenda Items:
12. Closed Session as allowed by NCGS 143-318.11(a)(2) (to prevent the disclosure of an honorary degree, scholarship, prize or similar award”; 143-318.11(a)(6) (Personnel); and NCGS 143-318.10(e) (Release of Closed Session Minutes)
13. Adjournment
City of Elizabeth City Council
Monday, February 23, 2015 ~ 5:30 p.m.
City Council Chambers – 306 E. Colonial Avenue
1. Call Meeting to Order
2. Invocation
3. Pledge of Allegiance
4. Agenda Adjustments and Approval
5. Statement of Disclosure (To be read by City Clerk)
6. Presentation/Consideration – Authorization to Proceed with Pilot Program for Nexgrid AMI FAN System
7. Presentation/ Discussion – Pre-Budget Discussion of Fiscal Year 2015-2016 Budget
8. Committee Reports:
a) EC-PC Economic Development Commission: Mayor Pro Tem Hummer, Councilwoman Baker, Councilman Donnelly and Mayor Peel
b) Central Communications Advisory Board: Councilman Spence
c) Fireman’s Relief Fund Board: Councilman Brooks
d) NC Eastern Municipal Power Agency: City Manager Olson and Mayor Peel
e) Elizabeth City Downtown, Inc.: Councilman Donnelly
f) Elizabeth City Area Chamber of Commerce Board: Mayor Peel
g) Finance Committee: Mayor Pro Tem Hummer, Councilman Donnelly, Councilman Horton and Mayor Peel
h) Parks and Recreation Advisory Board: Councilman Horton
i) Elizabeth City/Pasquotank County Airport Authority: Councilman Stimatz
j) Storm Water Advisory Board: Councilman Stimatz, Councilman Donnelly and Councilman Brooks
k) Tourism Development Authority: Councilwoman Baker
9. Adjournment
Regular Session Agenda
City of Elizabeth City Council
Monday, February 23, 2015 ~ 7:00 p.m.
City Council Chambers – 306 E. Colonial Avenue
1. Call Meeting to Order
2. Invocation
3. Pledge of Allegiance
4. Agenda Adjustments and Approval
5. Statement of Disclosure (To be read by City Clerk)
6. Comments from the Public
7. Approval of Minutes:
a. City Council Regular Session of February 9, 2015
8. Consent Agenda: (City Manager Recommends Approval of all Items)
a. Recommendations from the Finance Committee:
i. Consideration – Authorization for the City Manager to execute Letter of Authorization with Power Services;
ii. Consideration – Acceptance of terms and conditions of the grant from the NC Governor’s Crime Commission in the amount of $25,000;
iii. Consideration – Authorization for the City Manager to enter into a construction contract with Barnhill Contracting Company in the amount of $552,215.25 for the construction of the greenway trail project, after approval of the construction contract by NCDOT;
iv. Consideration – Authorization to submit an application for funding to the Tourism Development Authority in the amount of $14,410 for replacement of benches at Mariners’ Wharf and Waterfront Parks and purchase of pole planters for downtown, in partnership with ECDI.
9. Public Hearings: (To begin at 7:30 p.m.)
a. Consideration - Hold a Public Hearing to receive comment regarding the City entering into a Sub-recipient Agreement with the Northeast Coalition to End Homelessness for use of the Hugh Cale Resource Center;
b. Consideration - Hold a Public Hearing to receive comment regarding the City entering into a Sub-recipient Agreement with Albemarle Hospital Foundation for use of the Hugh Cale Resource Center;
c. Consideration - Hold a Public Hearing to receive comment regarding the City entering into a Sub-recipient Agreement with River City CDC for use of the Hugh Cale Resource Center;
10. Regular Agenda:
a. Announcement by Mayor Peel – Call for Special Meeting on Tuesday, March 3, 2015 at 5:30 p.m. at Montero’s Restaurant to Hold a Closed Session as allowed by NCGS 143-318.11(a)(3) – (To consult with an attorney employed by the public body in order to preserve the attorney-client privilege)
b. Consideration – Adoption of FY 2015-2015 Budget Meetings Calendar
c. Consideration – Downtown Improvement Grant Application to Par 4 Properties, LLC
d. Consideration – Downtown Improvement Grant Application to Toyama Restaurant
11. Comments and Inquiries on Non-Agenda Items:
12. Closed Session as allowed by NCGS 143-318.11(a)(2) (to prevent the disclosure of an honorary degree, scholarship, prize or similar award”; 143-318.11(a)(6) (Personnel); and NCGS 143-318.10(e) (Release of Closed Session Minutes)
13. Adjournment