Administration & Accounting

 

 

The Accounting Division maintains the general ledger for the City and performs monthly and yearly close-outs. The City’s fiscal year is July 1 through June 30. This division performs the City’s daily accounting operations including auditing and processing vendor payments, making timely disbursements to vendors, and taking discounts when available.

 

Vendor checks are processed on Tuesday and Friday. Standard City payment terms are net 30 days. The City pays by invoice after the acquiring department authorizes payment. Approximately 550 checks are processed each month.

 

The City is subject to an annual audit of its accounting practices and internal controls by a qualified independent auditor. This division coordinates this audit by furnishing reports, preparing working papers, providing documentation and answering questions for the auditors. As part of this audit process, the division prepares the City’s Comprehensive Annual Financial Report. The City's 2017 Comprehensive Annual report has been awarded a Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association. The Certificate of Achievement is the highest form of recognition and its attainment represents a significant accomplishment by a government and its management.

 

The staff also prepares the annual budget providing historical revenue and expenditure information, estimating revenue, calculating personnel estimates and debt service payments, reviewing departmental requests, and compiling the budget document.

 

The Accounting Division is also responsible for cash and investment, fixed asset, and debt management.